Jasmine Kariuki

Identified and maintained a database of reliable suppliers for construction materials, office supplies, and other firm needs.
Negotiated contracts, pricing, and payment terms with vendors.
Assisted in preparing purchase orders and ensured proper documentation.
Coordinated with vendors for delivery schedules and ensured materials met specified quality standards.
Monitored inventory levels to prevent shortages or overstocking.
Ensured procurement practices adhered to company policies and legal standards.
Maintained accurate records of purchases, deliveries, and payments for auditing purposes.
Prepared regular procurement reports for management review.
Managed office supplies and reordered as necessary.
Coordinated with service providers for office maintenance and utilities.
Organized and scheduled meetings, appointments, and project deadlines.
Assisted with the preparation of project documentation, including contracts and proposals.
Maintained filing systems for procurement and administrative records.
Acted as a point of contact between the firm and external stakeholders, such as suppliers, clients, and service providers.

Maintained and updated data for procurement (supplier database including products and prices/market rates).
Maintained and updated the filing system for LPO & Contract folders according to GIZ procedures in consultation with the Procurement & Contract specialists.
Carried out market research and surveys for goods and services to enhance procurement process while supporting value for money.
Ensured completeness of order files in each project’s files(both physical and in the GIZ Document Management System- DMS)
Assisted on sending of open protocols to Tender Opening Committee (TOC)
Assisted on arranging of files in the store according to the project number for easy access.
Worked with TOC and Inquiry Officers to check on Expressions of Interest and clarifications to tenders and ensure they are sent out on time.
Processed office purchase request for value below Euros (€) 1,000 (approximately Kshs. 150,000).
Assisted in close-out of Obligos in ProSoft and CoSoft-Update the Goods & Contract files with fully processed invoices (with WINPACCS numbers from finance) and original delivery notes/contracts and close the files in the system.
Liaised with projects to ensure all original delivery notes for goods & materials are submitted and filed.
Maintained and updated the filing system for all contracts according to GIZ procedure.
Liaised with the Customs Officer on the filing of import documents upon project confirmation of receipt.
Carried out a check on completeness of contract files and updated them where necessary under the guidance of Contract Specialists.
Assisted on retrieval of vouchers, documents and files which have been completed, closed and placed in storage facilities, whenever requested for reference and audit purposes.

Processing up to 20 daily customer bookings into EDI system (e-freight suite).
Tracking bookings and notifying customers of delivery status and/or potential delays.
Generating documentation and information required for customer shipments.
Tracking and updating vessel Information for all Imports / Transit consignments.
Following up on Invoices and Release / Delivery Orders from shipping lines.
Following up on Statutory Permits e.g. KEBS, KEPHIS, PPB and similar towards successful imports releases.
Verification and release of imports and exports.
Maintaining an inventory of cargo to be dispatched.

Maintained and updated data for procurement (supplier database including products and prices/market rates).
Maintained and updated the filing system for LPO & Contract folders according to GIZ procedures in consultation with the Procurement & Contract specialists.
Carried out market research and surveys for goods and services to enhance procurement process while supporting value for money.
Ensured completeness of order files in each project’s files(both physical and in the GIZ Document Management System- DMS).
Assisted on sending of open protocols to Tender Opening Committee (TOC).
Assisted on arranging of files in the store according to the project number for easy access.
Worked with TOC and Inquiry Officers to check on Expressions of Interest and clarifications to tenders and ensure they are sent out on time.
Processed office purchase request for value below Euros (€) 1,000 (approximately Kshs. 150,000).
Assisted in close-out of Obligos in ProSoft and CoSoft-Update the Goods & Contract files with fully processed invoices (with WINPACCS numbers from finance) and original delivery notes/contracts and close the files in the system.
Liaised with projects to ensure all original delivery notes for goods & materials are submitted and filed.
Maintained and updated the filing system for all contracts according to GIZ procedure.
Liaised with the Customs Officer on the filing of import documents upon project confirmation of receipt.
Carried out a check on completeness of contract files and update them where necessary under the guidance of Contract Specialists.
Assisted on retrieval of vouchers, documents and files which have been completed, closed and placed in storage facilities, whenever requested for reference and audit purposes.

Processing up to 20 daily customer bookings into EDI system (e-freight suite).
Tracking bookings and notifying customers of delivery status and/or potential delays.
Generating documentation and information required for customer shipments.
Tracking and updating vessel Information for all Imports / Transit consignments.
Following up on Invoices and Release / Delivery Orders from shipping lines.
Following up on Statutory Permits e.g. KEBS, KEPHIS, PPB and similar towards successful imports releases.
Verification and release of imports and exports.
Maintaining an inventory of cargo to be dispatched.