Janice Ndegwa

Led the automation of our payment processes by using configured CSV upload files for our various payment platforms such as Western Union & Veem hence improving timelines by 15% Managed AP & AR workflow processes including vendor setup, global payments, supplier reconciliations, revenue recognition, contract management, client onboarding, and invoice generation. Processed financial transactions accurately and promptly, and as per Generally Accepted Accounting Principles (GAAP) in the X-ledger accounting system. Reconciled various General Ledger (GL) and Balance Sheet (BS) accounts, identifying, and correcting any variances. Developed, implemented, and maintained processes (SOPs) and internal controls that are current best practices related to transaction processing and trained staff on processes. Performed month-end closing procedures, including bank reconciliations, passing journals, and updating schedules(fixed assets, accruals, and prepayments). Processed payroll timely and remitted taxes and other statutory deductions on iTax to ensure full compliance with Kenya Revenue Authority (KRA). Assisted the Finance Manager in preparing and tracking project and country budgets & spending, cash-flow forecasts, and preparing fund requests.

Led the implementation of the Oracle AP module for the Phase 2 countries. This flagged and corrected system errors and ensured a successful integration of the counties into the HUB. Improved invoice processing timelines by 3 days by promptly processing third-party invoices in the Request Ticketing (RT) system Improved AP KPI score by 16% through strict finance housekeeping and strict tracking of expense claims and reimbursements. Implemented efficient invoice-to-payments processing by creating a curated campaign that saw the registration of 50+ suppliers within 3 months in the new Trade shift supplier platform. Managed employee expense reports, advances, and credit cards issued to staff ensuring that expenses were reported on time and reconciliations prepared. Compiled and analyzed management reports for the management team.

Optimized cash flow by increasing our collections by over 18% more than the previous year through negotiating flexible payment plans with our clients. Introduced provision and write-off policies for bad-debts. Prepared month-end closing, quarterly, and annual financial statements and reports. Compiled the audit schedules for the internal & external audits as per statutory requirements and responded to the auditor’s queries. Updated the fixed asset register and prepared the follow-up for their amortization. Submitted invoices for grants to network partners and ensured compliance with relevant laws.

Cut costs and reduced overheads by over 30% in 2018 through strict budgeting and strict financial internal controls. Reduced debtor days to an average of 15 days from over 90 days by implementing tracking and follow-up systems. Prepared and submitted management reports including financial planning and budgeting. Posted all financial transactions to the financial system. Trained staff and partners in applying financial accounting policies and procedures.