Anayo Rebecca

Assigned to manage the reception area including greeting guests and members and responding to their requests for information in the most accurate manner and in time, timely opening and closure of office premises; ensuring all appliances and equipment are switched on/off appropriately. Responsible for maintaining office equipment including computers, printers, and copiers, keeping all inventory under look-reduced wastage theft and increased efficiency by 10% due to zero breakdowns and availability of equipment and materials at all times. Ensured continuous improvement of the organization image through ensuring proper office layout, outlook, and office signage. Ensured refreshments (tea and lunch meals) for staff and other visitors, kitchen consumables are always available hence effective work among staff. Assigned to perform clerical office support; prographic work including photocopying, preparing work areas, scanning among others. In charge of reporting any mal-functioning equipment/items in areas of operation i.e. lights, switches, doors taps, locks and office caretaking. Assigned to manage the stores; ensuring all records of supplies are up-to-date and inflows balanced against outflows, displaying office supplies for easy location, raising requisitions, receiving and recording all goods procured. Oversee and supervise the work of the office cleaner and work together to ensure the general cleanliness of the office, compound, sanitation, beauty, and ambience maintained. Utilized Microsoft office suite for document creation, preparation of reports and presentations, maintaining accurate records and reports such as fuel consumption report and timely maintenance.

Assigned to create and store recorded information and taking charge of timely retrieving, transferring to archival center and disposing of records hence information was readily available to end-users. Managed the daily running of the central registry, receiving, registering and dispatch of outgoing/mails correspondences to action officers, administrators, and other stakeholders (within and outside the organization) Coordinated for timely approval of documents by the responsible officers and ensuring documents are accurately signed and are in compliance with the hospital procedures. Provided assistance to the records management in managing office records, providing assistance to the administration in managing and maintaining records, processing, scanning records, gathering, sorting, and organizing reports. Ensured the system for staff that have retired and not in service is dully updated and carried out proper retention and disposal of records in line with the policies and procedures. Carried out file opening for staff(confidential and open) and subject files (correspondences) and keeping track of file movements Handled paper and electronic filing duties by following set Organization procedures. Conducted weekly census and weeding of staff and subject files hence kept safe custody of official and confidential records. Developed and implemented records management policies and procedures resulting in a 30% increase in operational efficiency and 100% compliance as per audit survey. Received incoming and outgoing mail/correspondences, registering, sorting, and classifying to respective subject files and ensured that they are routinely distributed for action to responsible officers and ensuring follow-ups for timely approval and feedback.