Mutua Mulei

Timely and accurately prepared and presented monthly financial statements to the General manager and creating additional analyses and reports as requested by management. Overseeing the operations of the finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives. Ensured that sufficient funds are available to meet ongoing operational requirements. Timely reported to the General Manager on variances from the established budget, and the reasons for those variances. Budget, budget Controls, forecast, fill in data into budget forms and upload, assist in monitored monthly expenditure vs. budget and analyze and explain monthly variances in the budget. Reviewed advance and payment requests, ensure accuracy, proper coding, completeness, budget availability, adequacy of supporting documents, and adherence to Kenya Charity Sweepstake policies and procedures. Authorized payment for the different suppliers, ensuring they are properly supported with correct documentation. Engaged in ongoing cost reduction analyses in all areas of the company. Managed any third parties to which functions have been outsourced. Overseeing the issuance of financial information. Ensured that the company complies with all legal and regulatory requirements. Maintained a relationship with external auditors and investigate their findings and recommendations. Maintained banking relationship with the company’s bank relationship manager.

Financial and management reporting like petty cash & bank reconciliation, aging supplier & debtor reports, statement of comprehensive income by analyzing all the items, making sure that all expenses have been adequately provided for monthly and statement of financial position by making sure that items are properly classified. Managed day to day customer interaction, including customer escalations and ensure all customer requests/queries are addressed quickly and accurately. Responsible for doing monthly bank reconciliations, oversee weekly cash management, receipts, and disbursements and ensure company’s accounts payable policy and cash disbursements are consistent with the office systems present. Reviewed all supplier and customer invoices and ensure they are all posted correctly, and VAT is well captured. Reviewed advance and payment requests, ensure accuracy, proper coding, completeness, budget availability, adequacy of supporting documents, and adherence to M-KOPA Solar policies and procedures. Maintained office petty cash and updating reports on the utilization of the same. Creditors and Debtors management; Providing for doubtful debts in accordance to the company policies; reconciling creditor & debtor accounts; Maintained the Fixed Asset (FA) registers, provide for monthly depreciation as per the company’s policies. Ensured that all procurements are in compliance with donor and organizational rules & regulations. Payment preparation for the different suppliers, ensured they are properly supported with correct documentation. Ensured financial records are maintained in compliance with accepted accounting policies and procedures.

Verified all the account payable documents for the company. Reconciled vendors’ accounts. Made payment to supplies via M-pesa and reconciled M-pesa statement. Negotiated payments terms with vendors. Matched invoices to cheques, obtaining all signatures for cheques then distribute them accordingly. Confirmed statutory compliance in both accounting and taxation and made statutory payments on time. Reconciled cash books in both local and foreign currency. Spotted errors and suggested ways to improve efficiency and spending. Maintained departmental records and ensured that internal audit controls are followed as provided in M-KOPA’s policies and procedures. Monitored compliance of financial records to generally accepted accounting principles and the organization’s regulations.