Mahmoud Jibril

As Supply Chain Coordinator at Save the Children International – Syria Response Office, I oversee procurement, partner support, asset management, administration, and staff development.

Key Responsibilities:
Procurement Oversight (30%) – Lead international and cross-border procurements, ensuring compliance with donor regulations. Conduct supplier evaluations, enforce legal frameworks, and implement cost-saving procurement strategies.
Partner Procurement Review (25%) – Support 10+ partners, assess procurement capacity, establish Long-Term Agreements (LTAs), and conduct vetting, audits, and compliance monitoring.
Asset & Fleet Management (10%) – Maintain asset registers, oversee vehicle allocation, and conduct regular stock reconciliations and verification exercises.
Administration (30%) – Manage SCI properties, rental agreements, travel logistics, and facility maintenance. Oversee procurement of office supplies and ensure health & safety compliance.
Information Management & Staff Development (5%) – Monitor KPIs, procurement trackers, and reporting. Train and mentor staff, ensuring best practices in supply chain operations.

Verify the procurement of materials according to the or needs of the project.
• Ensure presentation of sufficient selection that meets requirements of quality assurance,
delivery, and transparency.
• Process procurements according to respective rules and regulations.
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend
vendors for delivery of goods and materials.
• Work with technical teams to ensure annual procurement planning effectively supports
technical implementation needs.
• Conducts a comparative analysis on supplier prices.
• Carrying out the market assessment to identify potential vendors serving TAP needs
• all procurement filing and document management within the department and ensure it is
done in a systematic
• Assist in Developing RFP/RFQ /RFI and releasing them in the right channels.
• Ensure all procurement packages are complete and uploaded in share points.
• Provide support and training on procurement for TAP program staff in cooperation with OSM.
• Reviews all incoming procurement requisitions through Reqlogic system, establishes priorities
and personally, performs all appropriate preparations necessary and updates.
• In collaboration with OSM, He/She will be responsible of managing local consultants and follow
up with the technical team and assist them when needed.
• Responsible to ensure that all blanket consultancy agreement BCA/CA are renewed or
terminated on the right time and in line with Jordanian law and creative Manual.
• Ensure all payment requests are processed through Creative procurement System ReQlogic
including supporting documents in a timely manner.
• Close out each purchase order/work order once completed, according to Creative policies and
procedures.
• Contact all consultants and vendors on invoice or deliverable due dates to confirm submission
of contractually mandated payment documents.
• Assist OSM with conducting a site inspection of hotels in collaboration logistics & Admin officer.
• Monitor Level of effort LOE against for all consultant against agreement BCA performance on
weekly basis/or as required and prepare by weekly report to OSM.

As Supply Chain Coordinator at Save the Children International – Syria Response Office, I oversee procurement, partner support, asset management, reporting, and staff development to ensure compliance, efficiency, and transparency.

Key Responsibilities:
Procurement Management (35%) – Develop and implement annual procurement plans, ensuring alignment with SCI policies and program needs. Handle supplier management, RFQs, bid evaluations, and contract execution, ensuring best value and compliance.
Partner Procurement Oversight (35%) – Support 10+ partners in procurement compliance, conducting vetting, audits, and training to enhance capacity. Facilitate LTAs, procurement trackers, and performance assessments.
Asset & Fleet Management (10%) – Maintain asset registers, conduct physical stock checks, oversee fleet operations, and coordinate international procurement logistics.
Reporting & Information Management (10%) – Track and analyze KPIs, procurement data, and performance metrics, ensuring accurate reporting and transparency via SCI SharePoint.
Capacity Building (10%) – Train and mentor staff on supply chain policies, procurement procedures, and risk mitigation strategies to improve overall efficiency.

Design and construction of a data warehouse prototype for hamburger production process. SAP Hana is the master thesis' implementation environment for this project, whereas this project aims to help Hamburger Containerboard in developing a soft sensor model that predict one quality measurement depending on the selected signals and quality data before laboratory sample of the selected paper product.

Provides procurement, logistical and administrative support to CSSD in the acquisition of a wide variety of Construction, Services or Goods
• Reviews, records, and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources Produce tender documents e.g., Invitations to Bids, Requests for proposals and Requests for Quotation based on the nature of the requirement and cost of procurement involved
• Finalizes purchase orders and contracts for review by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares
submission to the Local
• Committee on Procurement and or Advisory committee on
Procurement for review and subsequent approval by the
authorized official
• Assists relevant officers in more complex, higher value
purchasing operations, coordinates distribution
• of pertinent documents to concerned parties, ensures
appropriate follow-up action, etc.
• Maintains relevant internal databases and files; keeps track of
any contractual agreements, Long Term Contracts, etc. and
informs affected users of contractual rights and obligations.
• Researches, retrieves, and presents information from a variety of
internal and external sources on sources of supply, vendors by
commodity, etc., as well as obtain specifications for new
products and
• equipment on the market
• Drafts routine correspondence, maintains calendar/schedules;
monitors change and communicates relevant information to
appropriate staff inside and outside the immediate work unit
• Provides guidance to less experienced staff on general office
processes and advise on any issues related to accuracy,
completeness, and logical presentation of information
• Any other duties that may be assigned from time to time by the
head of section

Reviews, records and prioritizes purchasing requests and obtains
additional information/documentation as required; provides
assistance to requisitions in preparing scope of work and
specifications of goods and services; proposes product
substitutions consistent with requirements to achieve cost
savings; determines the availability of funding sources.
• Prepare tender documents (e.g., Invitations to Bids, Requests for
Proposals and Requests for Quotation) based on the nature of
the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in
quotations, proposals, and bids to determine which supplier can
deliver the required goods/services at the best terms and lowest
costs possible with due consideration to quality, delivery time,
prompt payment and other discounts, transportation costs, etc.
• Enters negotiation of terms and conditions of orders under the
guidance of Procurement Officers; obtains credit and other
information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the
Procurement Officer; may authorize purchases in line with
delegated signature authority, and, if required, prepares
submission to the Contracts Committee for review and
subsequent approval by the authorized official.
• Enters negotiation of terms and conditions of orders under the
guidance of Procurement Officers; obtains credit and other
information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the
Procurement Officer; may authorize purchases in line with
delegated signature authority, and, if required, prepares
submission to the Contracts Committee for review and
subsequent approval by the authorized official.
• Resolves issues/problems related to delivered goods, including
discrepancies between purchase orders and items/quantities
shipped or received; prepares and signs Return to Vendor forms
for unacceptable and/or damaged goods received.
• Maintains relevant internal databases and files; keeps track of
any contractual agreements, direct provisioning contracts, etc.
and informs affected users of contractual rights and obligations.
• Researches, retrieves, and presents information from a variety of
internal and external sources on sources of supply, vendors by
commodity, etc., as well as obtain specifications for new
products and equipment on the market.
• Drafts a variety of correspondence.
• Performs other duties as assigned.