Nnenna Otubu

Conserves the MD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Responsible for day-to-day management of the MD/CEO’s calendar and activities to ensure high value time utilization of the MD/CEO in relationship to external and internal requirements. Brief/update the MD/CEO on upcoming meetings and ongoing obligations. Assist in the prioritization of tasks, activities and issues requiring the MD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD/CEO. Drafts documents or conducts research to further the MD/CEO’s work in program and or development; Attending meetings with the MD/ CEO when and where necessary and representing him by attending meetings in the MD/CEO absence when and where necessary. Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD/CEO for external meetings, presentations and events, and ensures timely follow up of all action items. Take notes, record observations and gather contact information of meeting/event as it relates to the MD/CEO. Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD/CEO to foster a success-oriented, positive, high integrity organizational culture. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Conserves the MD/CEO time by reading, researching, and routing correspondence. Responsible for day-to-day management of the MD/CEO’s calendar and activities. Brief/update the MD/CEO on upcoming meetings and ongoing obligations. Assist in the prioritization of tasks. Drafts documents or conducts research. Attending meetings with the MD/ CEO when necessary. Maintains executive's appointment schedule.

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Supports the Chairman with the coordination and preparation of papers for Board Meetings and other necessary official documentations

Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Chairman/CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Completes a broad variety of administrative tasks for the CEO. Supports the Chairman with the coordination and preparation of papers for Board Meetings. Creates win-win situations for direct access to the CEO's time and office. Provides a bridge for smooth communication between the CEO’s office and internal departments.

Performed exceptional support to the Executive Director with the coordination and preparation of papers for Board Meetings, Board Committee Meetings and Annual General Meeting Monitor and handles logistics on exhibition/presentations on behalf of the company. Organize and attend designated committee meetings to look for ways of imbibing the company core values/vision by staff. Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy Management of the Executive Director’s office, as well as his direct reporting offices by assisting the Executive Director with daily administrative duties and completes a broad variety of administrative task that include managing an active calendar of appointments; ensure smooth-running of the staff activities, completing expense reports; composing and preparing correspondences; arranging travel plans, itineraries and agenda and compiling documents for meetings. Process expenses using Navision software and submit expense report to the Director on a monthly basis Provide wide range of administrative and clerical duties and ensure confidentiality of all documents; Screens telephone calls, inquiries and requests, and handle them with proper etiquettes.

Performed exceptional support to the Executive Director with coordination for Board Meetings. Organize and attend designated committee meetings. Management of the Executive Director’s office. Screening telephone calls. Provide wide range of administrative and clerical duties.

Assisted the Medical Director to manage daily workflow. Front office management and handling of mails. Preparation of correspondences. Organized meetings and prepared Minutes of Meetings.

Developed and maintained the Chairman’s office/administrative systems. Payroll administration for outsourced staff. Scheduled appointment and managed calendar for the Executive Chairman/CEO.

Organized and coordinated company’s internal events. Managed customer and staff data base. Prepared agenda and minutes of the meetings. Handled Petty Cash disbursement.