Irene Maina

Facilitate onboarding of new employees by scheduling training, answering questions and processing paperwork.
Review employee time sheets for accuracy and maintained accurate records in company system.
Proficiently manage the entire tendering process, overseeing Request for Proposals (RFP), Expressions of Interest (EOI), and other procurement activities.
Receive, sort and distribute incoming mail and facilitate outgoing mail to support clerical duties for department.
Maintain accurate role profiles, competencies and HR records in-line with data protection requirements.

Assisted in maintaining office compliance with the Zutari Information Management Standard (IMS).
Maintained adequate levels of office supplies and coordinated the purchase of the same.
Handled daily administrative duties, including managing emails, documents, and coordinating courier services.
Supported various projects and teams with coordination, research, and communication.
Managed recruitment processes, including setting up interviews and preparing interview materials.

Ordered cost-efficient office supplies and stationery.
Maintained excellent team relationships by assisting in complex problem-solving tasks.
Oversaw office correspondence, managed HR processes for new starters, and ensured effective file management.

Developed creative advertising strategies to enhance marketing material.
Engaged with new and existing clients via calls to foster business development.

Provided meeting support by preparing agendas and taking minutes.
Arranged executive trips and facilitated meeting smooth executive operations.

Supported HR staff with data entry and maintaining accurate records.
Assisted in recruitment processes and managed candidate applications.